PROPOSED RESOLUTIONS ON CONSTITUTIONAL CHANGE

The Policy and Constitution Committee and Executive have reviewed the Constitution of COPE and recommend that the following changes to COPE’s By-Laws be adopted at the 2010 Annual General Meeting.  The rationale for the changes are three-fold.  Firstly, there are house-keeping changes (see below Part 1 and Part 4).  Secondly, there is the removal of corporate membership (See Part 2 and 4).  Thirdly, the committee proposes a significant change to the election of the Executive to facilitate more organizational stability. This would be done by extending the term of office to two years (from one year) and would have only half the executive elected in any given year. Extending the term would encourage continuity, ongoing mentorship of new members and reinforcement of institutional memory.

Name of Vancouver Board of Education

Part 1 (Interpretation) Section 1(f): change “School Board” to “Vancouver Board of Education”
REASON: now its legal name

Corporate Membership

Part 2 (Membership) Section 1 (i):  delete “…or a corporate member who ordinarily maintains a place of business in the City of Vancouver or the UEL…”
REASON:  We do not accept corporate donations.  For same reasons, cannot justify corporate members; those who work in Vancouver (this includes running a business) can maintain membership

AND

Part 2 (Membership), Section 1(c)(ii):  delete “or, in the case of a corporation, on dissolution”
REASON:  Same as above (1)(i)

AND

Part 4 (Executive) Section 6(b): delete “the authorized representative of a corporate member in good standing”
REASON: Same as above (1)(i)

Clarifying Language on Voting for Fewer Candidates

Part 4 (Executive), section 1 (b): delete first sentence and move second to Part 6:   “… as shall be elected by ballot at each Annual General Meeting.  Any marked ballot for election of members-at-large to the Executive shall be deemed spoiled if fewer than or more than four choices are marked on it” 

Executive Elections

Part 5 (Table Officers) section 1: delete “Table Officers shall be elected by ballot at each Annual General Meeting and shall be Voting Members in good standing who do not, at the time of the Annual General Meeting, hold civic office.  Any marked ballot for the election of Table Officers shall be deemed spoiled if fewer or more choices than the prescribed number of Table Officers are marked on it.”

AND

Part 5 (Table Officers), section 4: delete “…each”, change to “the”;

AND

Part 5 (Table Officers), sections 4 (as amended above), 5, 6, and 7: move to Part 6 with same section numbers;

AND

Re-number Parts 6, 7 and 8 to Parts 7, 8 and 9 respectively.

REASON:  All of these refer to the executive elections.  Proposal to have rolling elections whereby half the executive would be elected each year and there would be a two-year term.  Above sections to be replaced with the new Part 5A as follows:

Part 5A – Executive Elections

1.    The term of office for table officers and members-at-large shall be two
years, except for the year 2011-12 when the internal chairperson, the  
corresponding secretary, the treasurer and three members-at-large 
shall be elected for one (1) year.

2.    Table officers and members-at-large  (the “Voting Executive
Members”) shall be Voting Members in good standing who do not, at  
the applicable Annual General Meeting, hold civic office.

3.    Nominations can be accepted from the floor only if the consent of the  
nominee can be shown by:
a. oral consent of the nominee if s/he is present at the meeting, or
b. written consent if the nominee is absent from the meeting. 

4.    (See old Part 5, section 4, as amended.)

5.    (See old Part 5, section 5.)

6.    (See old Part 5, section 6.)

7.    (See old Part 5, section 7.)

8.     Old section Part 4, section 1(b) moved here:  Any marked ballot for election of members-at-large to the Executive shall be deemed spoiled if fewer than or more than four choices are marked on it.

9.    An election may be by acclamation, otherwise it is by ballot.

10. Those candidates who receive the most votes shall form the new executive.

Proposed Constitutional Changes for 2010 AGM

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