MINUTES For the Executive Committee meeting of the Coalition of Progressive Electors Saturday, February 23, 2019 • VanCity Boardroom, 1641 Commercial Drive 

CALL TO ORDER–Saturday, February 23, 2019 19:## The meeting was called to order by Co-Chair Rider Cooey. Cooey acknowledged the traditional unceded territory of the Musqueam, Skxwú7mesh-ulh Úxwumixw (Squamish) and Tsleil-Watututh peoples. Attendance was as follows: 

Executive Committee Members Present Co-Chair ……………………………………………………………………………………………………… Rider Cooey Co-Chair ……………………………………………………………………………………………………… Nancy Trigueros Member-at-Large ………………………………………………………………………………………….. Riaz Behra Member-at-Large ………………………………………………………………………………………….. Ajantha (Sam) Dharmapala Member-at-Large ………………………………………………………………………………………….. Joey Doyle Member-at-Large ………………………………………………………………………………………….. Bill Hopwood Membership Secretary ………………………………………………………………………………….. Sara Sagaii 

Executive Committee Members Absent Corresponding Secretary ………………………………………………………………………………. Aiden Sisler Equity Representative …………………………………………………………………………………… John Yano Fundraiser …………………………………………………………………………………………………… Connie Hubbs Member-at-Large ………………………………………………………………………………………….. Megumi Anderson Member-at-Large ………………………………………………………………………………………….. Darlene Bertholet Member-at-Large ………………………………………………………………………………………….. Beverly Ho Member-at-Large ………………………………………………………………………………………….. Tristan Markle Member-at-Large ………………………………………………………………………………………….. Esther Silva Recording Secretary ……………………………………………………………………………………… Zachary Crispin Treasurer …………………………………………………………………………………………………….. Carol Jerde Voting Executive Member (City Council) ………………………………………………………….. Jean Swanson Voting Executive Member (Park Board) …………………………………………………………… Gwen Geisbrecht Voting Executive Member (Park Board) …………………………………………………………… John Irwin Voting Executive Member (School Board) ……………………………………………………….. Barb Parrott 

Others Present member (Ombudsperson) ……………………………………………………………………………… Leslie Kemp 

Quorum was declared not present. 

1. DISCUSSION OF RULES AND MEETING ROLES 

EC:2019/02:01 MOTION 

Doyle/Hopwood Be it resolved that the meeting proceed and that all resolutions adopted be submitted for ratification once the meeting reaches quorom. 

CARRIED 

EC:2019/02:02 MOTION 

Hopwood/Dharmapala Be it resolved that the following guidelines be established for guests who wish to participate in Executive Committee meetings: – Guests must inform a Co-Chair at least one week prior to the meeting at which they wish to speak. – Guests must inform the Co-Chairs about which topics they intend to speak. – Guests speak at the discretion of the Executive Committee. – Guests must not speak for more than five minutes. 

CARRIED 

PAGE 2–MINUTES For the Executive Committee meeting of the Coalition of Progressive Electors Sunday, January 27, 2019 • VanCity Boardroom, 1641 Commercial Drive 

2. ADOPTION OF AGENDA 

EC:2019/02:03 MOTION 

Berha/Doyle Be it resolved that the agenda be adopted. 

EC:2019/02:04 MOTION TO AMEND 

(mover not recorded)/(seconder not recorded) Be it resolved that the agenda be amended to include: – a report regarding the status of matters following motion GM:2018/11:C; – an item to discuss the Database sub-Committee; and, – an item to discuss the Ombudsteam. 

CARRIED 

EC:2019/02:03 CARRIED AS AMENDED 

3. ADOPTION OF MINUTES 

EC:2019/02:05 MOTION 

(mover not recorded)/(seconder not recorded) Be it resolved that the minutes of the meeting held January 27, 2019 be adopted. 

EC:2019/02:06 MOTION TO POSTPONE 

(mover not recorded)/(seconder not recorded) Be it resolved that the motion be postponed until the subsequent Executive Committee meeting. 

CARRIED 

EC:2019/02:05 POSTPONED 

Motion EC:2019/01:12 was taken up from the table. 

EC:2019/01:12 MOTION (AS AMENDED) 

Hopwood/Esther Be it resolved that the Leslie Kemp, Mel Lehan, and Shaku Pond be appointed to the OmbudsTeam; Be it resolved that the OmbudsTeam be limited to five (5) participants. 

CARRIED 18:30 – Member-at-Large Bertholet joined the meeting. 

4. POLITICAL AFFAIRS 

EC:2019/02:07 MOTION 

Doyle/Bertholet Be it resolved that $1000 be allocated to the Housing Emergency Summit. 

CARRIED 

5. INTERNAL AFFAIRS 

a. Executive Committee Sub-Committees 

Co-Chair Trigueros presented a draft matrix of work. 

Fundraiser Hubbs reported on the work of the Fundraising Committee. 21:02 – Member-at-Large Doyle left the meeting. 

MINUTES–PAGE 3 For the Executive Committee meeting of the Coalition of Progressive Electors Sunday, January 27, 2019 • VanCity Boardroom, 1641 Commercial Drive 

EC:2019/01:08 MOTION 

Berha/Bertholet Be it resolved that Director at Large Berha, Director at Large Ho, member Jane Buckshon, and member Derrick O’Keefe be appointed to the Social Media Committee. 

DEFEATED 19:11 – Member-at-Large Ho entered the meeting. 

EC:2019/01:09 MOTION 

Doyle/Berha 

Be it resolved that complaints about the content of social media be directed to the persons in charge, through the Communications Committee; 

Be it further resolved that the terms of reference be accepted; 

Be it further resolved that Committee be directed to prepare a report outlining proposals for adjustments to the terms of reference; 

Be it further resolved the Communications Committee be directed to invite members to participate according to the terms of reference, including Derrick O’Keefe, Riaz Berha, Beverly Ho, and Jane Buckshon. 

CARRIED 

b. Executive Committee Orientation 

The meeting discussed preparations for an Executive Committee orientation. 

c. Office Space 

EC:2019/01:10 MOTION 

Trigureos/Silva 

Be it resolved that Co-Chair Trigureos investigate rental office space. 

CARRIED 

d. General Meeting Resolutions 

EC:2019/01:11 MOTION 

Sagaii/Hopwood 

Be it resolved that a committee be struck of no more than three Executive Committee members to investigate matters related to the candidacy of Diana Day during the 2018 Municipal Election and prepare a report pursuant to the resolution. 

CARRIED 

EC:2019/01:12 MOTION 

Sagaii/Doyle 

As part of process of preparing report, members on the Diana Day committee shall consult with [DON’T HAVE FULL NAMES]. 

CARRIED 

6. ADJOURNMENT 

EC:2019/01:13 MOTION 

Sagaii/Doyle Be it resolved that the meeting adjourn. 

CARRIED 

COPE-Exec-2019 02 23-Minutes JD/zc