Saturday, February 23, 2019 • VanCity Boardroom, 1641 Commercial Drive

CALL TO ORDER–Saturday, February 23, 2019

19:## The meeting was called to order by Co-Chair Rider Cooey. Cooey acknowledged the traditional unceded

territory of the Musqueam, Skxwú7mesh-ulh Úxwumixw (Squamish) and Tsleil-Watututh peoples.

Attendance was as follows:

Executive Committee Members Present

Co-Chair ……………………………………………………………………………………………………… Rider Cooey

Co-Chair ……………………………………………………………………………………………………… Nancy Trigueros

Member-at-Large………………………………………………………………………………………….. Riaz Behra

Member-at-Large………………………………………………………………………………………….. Ajantha (Sam) Dharmapala

Member-at-Large………………………………………………………………………………………….. Joey Doyle

Member-at-Large………………………………………………………………………………………….. Bill Hopwood

Membership Secretary ………………………………………………………………………………….. Sara Sagaii

Executive Committee Members Absent

Corresponding Secretary ………………………………………………………………………………. Aiden Sisler

Equity Representative …………………………………………………………………………………… John Yano

Fundraiser …………………………………………………………………………………………………… Connie Hubbs

Member-at-Large………………………………………………………………………………………….. Megumi Anderson

Member-at-Large………………………………………………………………………………………….. Darlene Bertholet

Member-at-Large………………………………………………………………………………………….. Beverly Ho

Member-at-Large………………………………………………………………………………………….. Tristan Markle

Member-at-Large………………………………………………………………………………………….. Esther Silva

Recording Secretary……………………………………………………………………………………… Zachary Crispin

Treasurer…………………………………………………………………………………………………….. Carol Jerde

Voting Executive Member (City Council)………………………………………………………….. Jean Swanson

Voting Executive Member (Park Board) …………………………………………………………… Gwen Geisbrecht

Voting Executive Member (Park Board) …………………………………………………………… John Irwin

Voting Executive Member (School Board) ……………………………………………………….. Barb Parrott

Others Present

member (Ombudsperson) ……………………………………………………………………………… Leslie Kemp

Quorum was declared not present.

1. DISCUSSION OF RULES AND MEETING ROLES

EC:2019/02:01 MOTION

Doyle/Hopwood

Be it resolved that the meeting proceed and that all resolutions adopted be submitted for

ratification once the meeting reaches quorom.

CARRIED

EC:2019/02:02 MOTION

Hopwood/Dharmapala

Be it resolved that the following guidelines be established for guests who wish to participate in

Executive Committee meetings:

– Guests must inform a Co-Chair at least one week prior to the meeting at which they wish to speak.

– Guests must inform the Co-Chairs about which topics they intend to speak.

– Guests speak at the discretion of the Executive Committee.

– Guests must not speak for more than five minutes.

CARRIED

PAGE 2–MINUTES

For the Executive Committee meeting of the Coalition of Progressive Electors

Sunday, January 27, 2019 • VanCity Boardroom, 1641 Commercial Drive

2. ADOPTION OF AGENDA

EC:2019/02:03 MOTION

Berha/Doyle

Be it resolved that the agenda be adopted.

EC:2019/02:04 MOTION TO AMEND

(mover not recorded)/(seconder not recorded)

Be it resolved that the agenda be amended to include:

– a report regarding the status of matters following motion GM:2018/11:C;

– an item to discuss the Database sub-Committee; and,

– an item to discuss the Ombudsteam.

CARRIED

EC:2019/02:03 CARRIED AS AMENDED

3. ADOPTION OF MINUTES

EC:2019/02:05 MOTION

(mover not recorded)/(seconder not recorded)

Be it resolved that the minutes of the meeting held January 27, 2019 be adopted.

EC:2019/02:06 MOTION TO POSTPONE

(mover not recorded)/(seconder not recorded)

Be it resolved that the motion be postponed until the subsequent Executive Committee

meeting.

CARRIED

EC:2019/02:05 POSTPONED

Motion EC:2019/01:12 was taken up from the table.

EC:2019/01:12 MOTION (AS AMENDED)

Hopwood/Esther

Be it resolved that the Leslie Kemp, Mel Lehan, and Shaku Pond be appointed to the

OmbudsTeam;

Be it resolved that the OmbudsTeam be limited to five (5) participants.

CARRIED

18:30 – Member-at-Large Bertholet joined the meeting.

4. POLITICAL AFFAIRS

EC:2019/02:07 MOTION

Doyle/Bertholet

Be it resolved that $1000 be allocated to the Housing Emergency Summit.

CARRIED

5. INTERNAL AFFAIRS

a. Executive Committee Sub-Committees

Co-Chair Trigueros presented a draft matrix of work.

Fundraiser Hubbs reported on the work of the Fundraising Committee.

21:02 – Member-at-Large Doyle left the meeting.

MINUTES–PAGE 3

For the Executive Committee meeting of the Coalition of Progressive Electors

Sunday, January 27, 2019 • VanCity Boardroom, 1641 Commercial Drive

EC:2019/01:08 MOTION

Berha/Bertholet

Be it resolved that Director at Large Berha, Director at Large Ho, member Jane Buckshon,

and member Derrick O’Keefe be appointed to the Social Media Committee.

DEFEATED

19:11 – Member-at-Large Ho entered the meeting.

EC:2019/01:09 MOTION

Doyle/Berha

Be it resolved that complaints about the content of social media be directed to the persons in

charge, through the Communications Committee;

Be it further resolved that the terms of reference be accepted;

Be it further resolved that Committee be directed to prepare a report outlining proposals for

adjustments to the terms of reference;

Be it further resolved the Communications Committee be directed to invite members to

participate according to the terms of reference, including Derrick O’Keefe, Riaz Berha, Beverly

Ho, and Jane Buckshon.

CARRIED

b. Executive Committee Orientation

The meeting discussed preparations for an Executive Committee orientation.

c. Office Space

EC:2019/01:10 MOTION

Trigureos/Silva

Be it resolved that Co-Chair Trigureos investigate rental office space.

CARRIED

d. General Meeting Resolutions

EC:2019/01:11 MOTION

Sagaii/Hopwood

Be it resolved that a committee be struck of no more than three Executive Committee

members to investigate matters related to the candidacy of Diana Day during the 2018

Municipal Election and prepare a report pursuant to the resolution.

CARRIED

EC:2019/01:12 MOTION

Sagaii/Doyle

As part of process of preparing report, members on the Diana Day committee shall consult

with [DON’T HAVE FULL NAMES].

CARRIED

6. ADJOURNMENT

EC:2019/01:13 MOTION

Sagaii/Doyle

Be it resolved that the meeting adjourn.

CARRIED……………………………………………………………………………..