COPE Campaign Committee Minutes
July 24th 2018 Common Room 1255 Main St Vancouver
Present: Rider (Co-Chair), Esther, Meena, Anne, Derrick, John A. (minutes), Barb (Co-Chair), Derrick, Linda, Diana, Sam, Gary, Andrea, Ngaire, Wendy, Jean, Fiona, Tristan, Sara, Riaz, Kombi, John Y.
- Call to Order: 7:05PM
- Territory Acknowledgement: Rider
- Adoption of the Campaign Committee Meeting Agenda:
- Adoption of the July 17 2018 Campaign Committee Meeting Minutes: MSC
- Barb, Motion, John Second: In-camera meeting for 10 minutes. Carried. Anne Motion, to move out of In-Camera and refer authority to Co-Chairs, Jonathan Rosenblum, Leslie, liaise with Staff and consult on issues brought up in camera (Noted by Rider). Carried, 2 against. Carol motion, to rise and report both motions: Carried. (Follow up with Barb on accuracy of both motions)
- Finance Report (Carol): Motion, Jean Seconds – Authorize a further $9k for previous commitments, engage an office, and paying of child-care expenses for candidates when required. Carried
- Fundraising Report (Wendy/Riaz): Heather Stumberg – Formalization of campaign fundraising calendar – crafting specific campaign asks for fundraising
- Fundraising Committee Report (TBA):
- Notable Campaign Events (Riaz):
- Outreach Report (Sara): John Y: COPE should be in Aids Walk (other civic parties are) – third week of September, typically a Sunday.
- Communications Report (Tristan):
Deliverable action item – Anne Motion, Rider seconds: At an appropriate time that Tristan, Diana, Barb and Connie respond to the VDLC choice to not endorse Diana Day for School Board. Carried.
- Candidate Reports: Anne starring in new video. Training with Riaz in fundraising. Jean and Anne op-ed in Vancouver Sun last week. Attended a meeting with Derrick at 58 West Hastings. Anne and Diana involved walk on Pride. Densifying neighbourhood, impacts and more earned media.
Derrick: all expenses paid to New York Fearless Cities: speaking on panel – Right to the City, Barcelona Movement.
- John Y. NB: City Hall July 31 6PM build with the . . . ; & rezoning at Davie @ Harlow (John Y. following up)
Diana – going through fundraising list; Pride walk on weekend; connections with UBC gardens to follow up; meet and greet Diana’s Co-Op; Salmon and Banack fundraising dinner coming up; Lawrence Paul, artist, making a donation; auctioning in future – indigenous books and art – possibility of getting Murray Porter to perform.
Barb – African Festival with petitions.
- Co-Chairs Report (Connie & Rider):
– Staff met with Co-Chairs last Thursday and today.
– Many exciting things happening in all three Coordinator areas.
– Staff took on three new accountabilities today:
- Daily staff meetings.
- Weekly report to Co-Chairs for Campaign Committee (one report not three) – Reports will be concise and consist of three parts for each Coordinator area:
- A) what specifically was done in previous week
- B) What is planned for next week
- C) How Campaign Committee volunteers can get involved – e.g., Fundraising Phone Bank Thursday needs 3 volunteers. Pride Sub committee needs 2 volunteers to make banner.
- A Central Campaign Calendar will be made that all Campaign Committee members can access.
- Further Campaign organizing assistance / advising notes from Jonathan Rosenblum – (Jonathan & Connie via Zoom)
Below motion moot re: Treasurer Report, Carol Jerde’s, above motion on covering child care expenses for Candidates.
- to reimburse candidates for childcare expenses: So moved COPE reimburse childcare expenses for candidates as needed.
- Renting an office – motion 12 (Connie & John) moot re: Treasurer Report, Carol Jerde’s, above motion on reasonable priced office rental located
Whereas there is a pressing and urgent need for the COPE Campaign to hold phone banks both to raise funds and to get marks for the election and whereas the COPE Campaign needs a reliable and accessible meeting place and whereas there needs to be a central location for outreach materials, therefore let it be resolved that COPE rent an office immediately on a month by month basis for a monthly rental not to exceed the approved budget for a campaign office of $4,000.
That COPE seek innovative ways to avoid paying too much and/or seek paying nothing at all for a place to conduct member-to-member and / or member-to-public engagement – i.e., mobile cell phoning, visiting, acquiring resources, educating, organizing – including the use of co-op housing common spaces throughout the City of Vancouver, bookstores, such Co-Op Books, Spartacus, or spaces like the Socialist Education Centre, and any other mobile office that suits our purposes to the fullest and saves us money.
- John Ames motions – A. through F. withdrawn, G. & H. moved.
- COPE decentralizes authority(ies)
John Motion, Second . . . : That the Campaign Committee task an interim ‘Campaign Managerial Collective’ to administrate the day to day running of the COPE 2018 election duties – liaising with all candidates and overseeing staff – until a full time Campaign Manager is hired. This Campaign Managerial Collective will be comprised of all COPE Executive Table Officers and have quorum of two directors.
That all user-names and passcodes for the COPE Nation Builder programme, website(s), blog(s), Facebook, Twitter, and any other social media account(s), be entrusted to at least three long-serving COPE designates, whom of which will be selected at the July 17 2018 Campaign Committee meeting.
In the interests of time, transparency, and organizational efficiency for volunteers, candidates and staff, COPE immediately create a digital ‘volunteer-candidate-staff accessible Campaign Calendar’ listing all dates, times, and locations (including relevant contact details: phone numbers & emails), for political and public events important to building COPE election capacity; this capacity will include such events as fundraising and petitioning opportunities, meetings of when and where to meet for neighbourhood volunteer teams and captains, and educational and public forum speaking opportunities. This task will be assigned to the Communications Coordinator and relevant staff and volunteers for completing. See J. Rosenblum-COPE July 8 2018 example at below url:
- Buttons etc
COPE create new banners, flags, t-shirts, buttons, to harmonize with the style and content of literature, and buy any needed material supports, (such as tents, button machines, clipboards, logistical equipment for carrying, etc.), to ensure volunteers and staff have an appropriate presence, look, and gravitas at any public or private event or function COPE participates.
- Candidates option(s) to run their own campaigns
That all COPE Candidates may oversee and/or be natural team-captains (whichever their pleasure) running their campaigns and liaising with staff, volunteers, general members, and Campaign Committee.
- Candidates may produce their own materials
That all Cope Candidates be given relevant approved duplicates of campaign templates, pdfs, artist proofs, and any other elemental materials for producing their own literature, banners, t-shirts, buttons to empower their campaigns as well as supporting all COPE campaigns; further, all COPE candidates be given campaign approved petition templates, and have access (keys, locations) to tents, tables, chairs, button machines, and relevant volunteer phone numbers to organize and effectively lead any and all public engagement opportunities they wish.
- New campaign committee members,
That Fiona York and Michal Rozworski be added to the COPE Campaign Committee and given full voice and vote with an appropriate orientation and introduction to the Campaign Committee. Carried.
g.1 Anne motion, Rider second: that the Co-Chairs bring a recommendation for the size and quorum of the Campaign Committee taking into account organizational agility, internal democracy, and use of time. Carried.
- COPE formally ally with Bcomu Global – Fearless Cities & World Urban Campaign – City We Need – Rider second: In the interests of strengthening COPE’s international alliances, deepening and sharing our collective experiences, resources, and knowledge concerning housing rights, labour rights, and social rights, COPE moves to formally ally with both Bcomú Global – Fearless Cities — <http://fearlesscities.com/en/node/add/organization>, and the World Urban Campaign – City We Need — http://www.worldurbancampaign.org/join Carried
- Ngaire Colour agreement for Signals – Gary motion, John Y. second: that yellow be the primary colour. In favour 3, against 4. Motion Defeated
Discussion: red primary with yellow highlights, echoing COPE’s rich 50 year history.
- Next meeting time and location: July 31, 2018 Location TBA
- Meeting adjourned: 10PM