COPE Campaign Committee Agenda DRAFT

July 17th 2018 | #1217 – 1255 Main Street Common Room

Present: Sam, Riaz, Tristan, Ishmam, Wendy, John I., Meena, Esther,

Carol, John Y., Darlene, Maddy, Wendy, Rider (Co-Chair), Barb (Co-Chair),

Sara, John A. (minutes), Derrick, Beverley, Ngaire, Bill, Gwen

  1. Call to Order: 7:10PM
  2. Territory Acknowledgement: Rider
  3. Adoption of the Campaign Committee Meeting Agenda: MSC

– Adoption of the July 10 2018 Campaign Committee Meeting Minutes

(Url below): MSC

https://drive.google.com/open?id=1DJpeQC78hENg61cYBsocXuRdd

HLgc1ovPfwIMrBuLtI

– Jonathan Rosenblum-COPE Workshop Notes – July 7 & 8 2018

https://drive.google.com/open?id=1Xwr226eSDzCfwV4LBikTSRMoz QNHmLyAVOQvTY2plTQ

  1. Finance Report (Carol): 5k up; 4.5k new expenses (business cards,

banners, buttons, fliers). MSC

E-Interac in process. Team Jean account merging with COPE’s account.

John Y., able to transfer bi-election surplus can be moved to school acct.

Carried

Carol (July 23, 2018) financial report. We have a bank balance of slightly

more than $25 000, as of this morning, which is an increase of $5000 over

last week. However, we have major outstanding commitments. I’ve met

with Tristan who has lowered his minimum requirements for the next week

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or two, and deferred others until we are in a better position once the

fundraising efforts become more productive. I move the adoption of this

report, including authorizing $5000 for current and immediate campaign

requirements.

  1. Fundraising Report (Wendy/Riaz): Derrick’s launch 2k (great launch,

new donors); Connie’s home open to Candidates’ phone banking following

up our larger donors. July 18 6-8PM, this Wed, phone training Connie’s 911

  1. 21st. Digital fundraising – digital asks. More ideas to come . . . Credit

card – Square Point of Sale – cell phone donations did well. We need to

integrate all things we do into fundraising. Team building important.

  1. Fundraising Committee (TBA):
  2. Events (Riaz):

– Fiona – Rankin File Sept 22 Sat afternoon matinee

– COPE Garden Party –

– Pride Parade – Maddy working on prep – needing 75 to 100

people (Facebook event) for theme / float

– Harambecouver – Sara late august multi-cultural parade –

Kombi asked us to participate as it is very good outreach

– Dolores Huerta – Ishmam Wendy and others to do tenant union

house visit base-building training. Sat. August 4th breakfast

with Dolores, 10am – 11:30am, Four Sisters Co-Op, cost $100.

Contact Wendy for more information.

– Other ideas – House of Dosa’s end of Aug; Andrea another

dinner in Sept. Barb, fundraiser at nooner at the Nat Bailey

2

Stadium (August 26?); Jean’s birthday; launch of canvassing in

Fairfview (Sara); launch of canvassing Labour Day weekend –

negotiating with Sharma to visit Vancouver; Trans March Fri

(Clarke Park to McSpadden), Dyke March, Sat (noon, Victoria

Park), Pride Parade, Sun (Sunset Beach);

  1. Outreach (Sara):
  2. Communications (Tristan): MSC

– Web integration, social media, literature harmonization

Barb Motion Wendy Second: That fundraising, communications,

& outreach reports be sent to campaign committee members at

least one day, if possible, prior to the meeting of the committee,

and that time be provided on the agenda for questions of these

reports.

  1. Moved by Ngaire, Seconder John Ames:

Whereas COPE urgently needs a strategic and professional brand refresh and the creation of a Brand Identity Guidelines document to ensure consistency, engender brand confidence, allow for clear and concise messaging, harmonize its various digital and physical graphic assets,

And whereas an investment in a comprehensive strategic brand refresh and standardization will increase COPE’s ability to fundraise for the next three months of the campaign, but also for the years beyond,

Therefore be it resolved that the Campaign Committee allocate initial financial resources up to $7k for a strategic brand refresh and Identity Document with the design firm Signals Design Group of Vancouver. Carried

– John I., amendment, John Y. second: “up to $7K” Carried

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– Derrick amendment to the above amendment, Riaz second: include

the word “initial.” Carried

  1. Candidate reports:
  2. Further assistance from Jonathan Rosenblum – (Connie)

Wendy Motion, Second Carol: In order to provide support and

guidance for the staff and co-chairs from now until August 17, the

following arrangement is proposed: Weekly Zoom meetings (1 hour –

1.5 hours each week) with staff and co-chairs Discuss current

challenges and successes and how these can be addressed.

Other phone and email (reasonable amount of time)

Cost $1,000 USD – Carried

Post-Aug 17 In person as needed $500/day including travel

Human Resources Report (Connie):

  • Three campaign staff now hired for one month each
  • Communications Coordinator- Tristan Markle
  • Outreach Coordinator – Sara Sagaii
  • Fundraising Coordinator – Riaz Behra
  • Jonathan motion should also be part of HR report.
  • Motion to post position of Campaign Manager Post widely
  • Election Day Coordinator to start after Labour Day

John – The following should be added to the HR part of tomorrow’s agenda. It is an alternate proposal that involves in person and is of course more expensive.

—– Forwarded Message —– From: Jonathan Rosenblum <jonathanr4212@gmail.com> To: Connie Hubbs <conniehubbs@shaw.ca>

4

Sent: Mon, 16 Jul 2018 08:08:18 -0600 (MDT) Subject: Re: Can’t find first proposal

Here you go. And if the committee comes up with an intermediate proposal that’s fine too.

Here it is: Retain me as an organizing consultant July 17- Aug. 17. 2 or 3 onsite visits during that period to meet with staff, campaign committee leadership, volunteers, and anyone else you want me to meet with

1 – 3 scheduled phone/video meetings per week with staff and/or campaign committee leadership

More frequent emails, and short phone calls as much as needed with staff and campaign committee leadership (If the volume gets ridiculous I’ll let you know, but I don’t think we should start out by setting an artificial limit, as folks should feel free to reach out as needed, especially in the beginning)

You’d pay for my travel (unless I’m already being brought up by BCGEU, but you shouldn’t count on that happening in this period), find a place for me to stay, and pay a total retainer of $3,800 USD / $5,000 CAN.

In August when the campaign manager situation is clearer and we have a better sense of September/October needs, we can discuss whether we should have a similar arrangement, and if so, then sketch out terms.

  1. Full time/temporary campaign manager/job description
  2. Derrick, Motion, Wendy seconds: That the Campaign Committee immediately open a hiring process for a full-time Campaign Manager — to begin full time on August 20 and to begin on a volunteer basis, if possible, as soon as possible. Carried 15. Carol moves, Rider(?) seconds: The campaign committee immediately open a hiring process an Election Day Coordinator – start date to be determined later. Carried 16. Code of Conduct Wendy Moves, Carol seconds:

5

COPE commits to address violence of any sort, including but not

limited to harassment, abuse, discrimination and bullying. COPE

strives to actively create a space where people are safe/(-r), and can

speak up when they do not feel safe, without the fear or threat of

backlash, silencing, dismissal or persecution. All candidates,

employees, executive members, volunteers and members with COPE

are expected to understand and abide by this Interim Code of

Conduct.

We believe it takes courage to report cases of harassment and that

survivors are often in a less privileged position than the perpetrator(s)

of violence, and face more barriers to speaking out, including social

stigma and maintaining their safety. We strive to create a space

where experiences of abuse or harassment can be confidently (and

confidentially, if desired) received and responsively engaged with and

addressed.

We are currently building a diverse, representative and experienced

“Ombudsperson Team” to handle complaints. Please contact COPE’s

current Ombudsperson Leslie Kemp conduct@cope.bc.ca if you

believe you have experienced unacceptable behavior. If your

complaint involves our Ombudsperson, please contact the one of the

Co-Chairs of COPE: Connie Hubbs conniehubs@shaw.ca or Rider

Cooey ridercooey@gmail.com. Carried, 1 against

Next Meeting: July 24 2018, location TBA

6

Meeting Adjourned: 10PM

Deferred business:

  1. Renting an office

(Connie):

Whereas there is a pressing and urgent need for the COPE

Campaign to hold phone banks both to raise funds and to get marks

for the election and whereas the COPE Campaign needs a reliable

and accessible meeting place and whereas there needs to be a

central location for outreach materials, therefore let it be resolved that

COPE rent an office immediately on a month by month basis for a

monthly rental not to exceed the approved budget for a campaign

office of $4,000.

(John):

That COPE seek innovative ways to avoid paying too much and/or

seek paying nothing at all for a place to conduct member-to-member

and / or member-to-public engagement – i.e., mobile cell phoning,

visiting, acquiring resources, educating, organizing – including the use

of co-op housing common spaces throughout the City of Vancouver,

bookstores, such Co-Op Books, Spartacus, or spaces like the

Socialist Education Centre, and any other mobile office that suits our

purposes to the fullest and saves us money.

  1. John Ames motions:
  2. COPE decentralizes authority(ies)

John Motion, Second . . . : That the Campaign Committee

task an interim ‘Campaign Managerial Collective’ to

administrate the day to day running of the COPE 2018